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Under the various Corporations Acts in Canada, incorporated not-for-profits are required to maintain minutes of their meetings. These include the minutes of meetings of members, meetings of committees, and meetings of directors. Minutes serve as the official and legal record of meetings. They provide proof of authorized actions, they capture a timeline of important decisions that were made, and they act as a historical register for the organization. Minutes also inform membe

Over the past several years, Zoom and Microsoft Teams have become two of the most widely used platforms for hosting online meetings. While both tools allow users to meet, chat, and share content online, the experience of running and participating in meetings can feel very different depending on which of these platforms that you use.  In 2025 I noticed a shift away from Zoom by some organizations for their member meetings, perhaps to save on costs or due to a familiarity for

Conflict of interest (COI) can be a challenging issue to address within any organizational context, but it can become especially...

Since 2020, I have supported many organizations with their online voting practices, largely in part through the use of third-party...

In my previous writing on Special Meetings of Members  I shared the process for calling a Special Meeting and the common questions that I...

This blog focuses on the process of calling a Special Meeting of Members and the common questions that I receive about these meetings.  A...

Not to be confused with individuals who are typically elected (or appointed) to a political or legislative body (i.e. Members of...